1. Check for C&A verification report of the concerned employee, who completed probation
2. If the concerned employee is an executive then check GT Training completion details in SAP (IT-9805)
3. Take D&A and Vigilance clearances i.r.o. the employee
4. Note down reporting, reviewing and accepting details of the employee (Refer ONGC, BDP Item No.22 of Part M, Appendix-I for the details regarding the competent authority for acceptance of probation completion)
5. Initiate probation completion process through T-Code: zhrprob
6. Click on Probation chain creation button-> Enter Personnel Area-> CPF No. against Personnel Number-> Employee Joining date in ONGC to be entered against Effective Date and Execute
7. Click on check box against and enter CPF Nos. of Reporting, Reviewing and Accepting officers and click on Update Button
8. Click on Probation Form No Generation button and enter Personnel area, Personnel number, Effective date, select generation button and then execute. Note down the Probation number and go back to Probation completion process dashboard.
9. Click on Probation status change button and select the record->More->Probation status change. Inform the employee regarding initiation of probation completion process and intimate them to contact reporting officer for acceptance of probation through WEBICE.
10. Status of probation completion can be tracked using Probation status report in zhrprob (Status-P07 indicates that probation acceptance is pending with reporting officer, P08 indicates that probation acceptance is pending with Reviewing officer, P10 indicates that it is pending with accepting officer and P12 indicates completion of probation process)
11. After completion of probation process i.e., if the status is P12 then execute Probation completion process through PA40 -> enter 1 day before the joining date of employee with probation completion year->Confirmation.
12. Issue Probation completion order through PA30->Print Office Orders->Start date is the date entered during PA40 execution->Layout No.30. Issue 1 copy to the employee, 1 copy to PCS-Finance and 1 copy to be maintained in Personal File.
13. Update the basic pay of the employee with annual increment in IT-8 w.e.f probation completion year and get the record(s) unlocked by I/c HR-ER.